Vendors drop invoices on the bar. They get lost, filed away, forgotten. By the time bills come due, you have zero visibility into what you're actually spending — and your margins are already eroding.
Most operators run blind between the time product arrives and the time payment is due. That gap is costing you margin every single day.
On the bar. In the office. Stuffed in a drawer. Never logged until the bill arrives weeks later.
You can't see how today's spend impacts your margins until weeks later. Too late to do anything about it.
Without perpetual spend tracking against daily sales, you don't know if today was profitable until it isn't.
CostFlow makes invoice capture so fast there's no excuse not to do it every time.
Open the app, tap the mic, say the vendor and amount. Date defaults to today unless you specify otherwise.
Auto-categorized as food or liquor by vendor. Logged to your perpetual cost capture history immediately.
Dashboard updates in real time — food cost, liquor cost, and margin against today's sales. Right now.
No typing. No manual entry. No lost receipts. Just speak.
Perpetual cost capture — not period-end COGS.
Real spend visibility as invoices arrive.
Built for restaurant managers who are on their feet, moving fast, phone in hand.
Vendor, amount, date — spoken and logged in under ten seconds. No keyboard required.
Rolling real-time cost capture as invoices arrive. Not period-end COGS — live spend tracking against daily sales.
See food and liquor cost percentages update in real time against your daily sales the moment an invoice is logged.
Vendors are pre-categorized. US Foods posts to food. Your liquor rep posts to liquor. Fully automatic.
Defaults to today, or just say "two days ago." CostFlow figures out the date so you don't have to think about it.
Today, 7-day, 30-day, month-to-date. Slice your spend data however you need to spot trends before they become problems.
CostFlow is in early access. Express your interest and we'll reach out when we're ready to bring you on.
No commitment. No spam. Just a heads up when you're in.